Users, user roles, and access management

Team members' user roles and privileges is managed in the User Management section of LEAPWORK’s Settings.

After having installed the Controller, the first thing you need to do is to create user accounts for all the everyone that needs to be able to use LEAPWORK. They will need this user account in order to log in to and use LEAPWORK Studio.

One user account is by default already created on the platform – the admin user. The password for this account was provided during installation. Do not lose this password as LEAPWORK cannot assist you in retrieving it.

To add a user, simply click on the Add user button. A pop up appears:

add users

As you will see, you only need to enter basic information in order to create a user account on LEAPWORK:

The Full name is used as the display name of the users. It is also the name used by LEAPWORK to identify the user in various logs, reporting, etc.

The Username is used when logging into Studio. The selection made in the Access drop-down menu decides which privileges the user has on the Platform.

There are four Access levels:

  • Administrator: Has full access to everything, including creating and maintaining users, assets, settings and view the audit log. Administrators can also access the encryption key for the database.
  • Contributor: Can create and edit all assets and execute flows but can’t edit some settings and can’t view the audit log.
  • Reader: Can open all assets in read-only mode but can’t edit anything or run flows. It’s basically look-but-don’t-touch access.
  • No access: Can’t view or edit anything. This access level is used to quickly remove access for users without deleting them.

The roles apply across all folders and flows in LEAPWORK, so a user with, e.g. the Reader role is only allowed to read information in any folder, flow, sub-flow, etc.

Last step is to set a password for the new user. You can define one manually or have LEAPWORK generate one for you.

Please note, that you have to share the credentials with the users.